Member News Details

Member News

Secretarial Support Services

Secretarial support services – what does it mean? 
Company secretarial services are services you can use not only to help your business stay organised. More importantly, these services are essential for the administrative function within a business that ensures good corporate governance and compliance with legislation, laws and regulations that govern business and industry.

Why you may require additional support
Depending on the size of your business, hiring a team of secretarial officers might be necessary to form part of the governance function. However, finding a qualified company secretary in the current market can be difficult. 

For smaller businesses, having one in-house employee to assist with the company secretary role may be sufficient. However, it can be challenging with a limited workforce during busier periods, who can therefore benefit from help before, during or after the quarterly board meetings, for audit requests and when larger projects or changes are taking place for the business. 

Furthermore, what happens if your in-house resource is absent, for example, on holiday, sick for a longer period or taking parental leave? In such cases, it is usually not worthwhile for a company to hire a replacement for the secretarial tasks. Virteffic can provide temporary cover, which saves you the search for a suitable person and the relatively long recruitment process.

The benefits of using our secretarial support services
Businesses of all sizes with a limited workforce can benefit from our support services as an alternative to hiring a staff member/contract worker. The person you hire may not be efficient in handling the tasks of a secretary. Using a third party to handle your work can be more efficient than assigning the same to your workforce.

When you engage with Virteffic, you get instant access to our experienced professional team members, who are qualified, talented individuals with hard-to-find skills and in-depth knowledge of the industry.

Our team can work together with your in-house workforce and take over specific tasks so that they can focus on their core areas.

We can provide an independent review of your in-house documents and processes, which could lead to improvements and efficiencies.

Other benefits: 
  • Flexibility.
  • Discretion.
  • Guaranteed availability and staff cover (even at short notice).
  • More time to focus on other aspects of the business and work with clients.
  • Saved time for training new employees and temporary workers.
  • Businesses can expand without the need to hire additional staff.
  • Only pay for the time that you need.
  • No tax or social security costs.
  • No holiday or sick leave costs.
  • No pension costs.
  • No office and IT costs.
  • No recruitment fees
  • No extra cost during an emergency / last-minute urgent project
How Virteffic can help your business
Virteffic Limited is an independent, privately owned business in the Channel Islands that provides secretarial support and administration services. Our team consist of experienced, qualified professionals with hard-to-find skills and long experience in the regulated financial industry. Our virtual assistants specialise in drafting minutes, preparing board packs, and day-to-day administration services. We pride ourselves on being flexible, efficient, diligent, knowledgeable and discrete. 

Simply put, we help businesses and charities by doing tasks they don’t know how to do, are too busy to do, don’t want to do, or that would be better outsourced. 

We have become a trusted support firm that assists businesses of all sizes, including many of the larger regulated firms (funds and trust companies, wealth advisors and insurance companies), doctor practices, non-profit organisations, and charities. Our clients are based in Jersey and Guernsey, the Cayman Islands, and the UK.

How does it work?
Virteffic can assist as an extension to your on-site employees.  Or as an alternate, more flexible solution to hiring a permanent administrator or secretarial officer. Using a virtual assistant means lower operational costs without compromising the quality of service. Our virtual assistants act efficiently and professionally with the utmost confidentiality, sometimes eliminating the need for staff members altogether. Virteffic is invested in every client that is taken on, and we will always do our utmost to deliver excellent services.
Our team can work securely in our Cyber Essentials validated secure Microsoft Office environment. Alternatively, you can give us access to your software technology (Citrix, Microsoft Office, VDI or another solution), allowing us to integrate seamlessly with your personnel and systems.

We will simply raise an invoice based on the agreed fee once the services have been performed or raise monthly invoices for longer engagements. As a virtual assistant is not an employee, there will be no additional charges that would be payable if you hired an administrator or secretarial officer. Virteffic is transparent with its pricing and fees, and a detailed timesheet is always provided with the invoice.

Get started - Request fee proposal

Related posts 
•    Why are the minutes important?
•    Are you in need of an external minute writer?
•    The challenge of the workforce shortage – and its consequences 
•    How does it work? 

Find out more
You can visit our website to find out more about Virteffic. Get in Touch if you are in interested in our services.